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Metadata Management And Workflow

To allow extra flexibility, our digital asset management software includes the facility to set up an unlimited number of upload accounts, with different metadata workflows allocated to different users and groups.

Uploading a file to your digital media server can be done in one of three ways, allowing you to choose the method which best suits your workflow:
  • From within the web browser itself;
  • Using our intuitive Desktop Upload Tool for Windows;
  • For more advanced users - via FTP;
  • Using plugins for popular software such as Adobe Creative Suite and Adobe Lightroom, Apple Aperture.

All administrators can upload and can also grant uploading rights to other users of the system.

To allow extra flexibility, our digital asset management software includes the facility to set up an unlimited number of upload accounts, which can be allocated to your customers, suppliers and colleagues directly. When new data is uploaded, IMS will alert you, leaving the media in a convenient holding area, awaiting approval. A sophisticated system of approvals or metadata requirements can be used where required (see below).

Upload and download approvals workflow

Not only can you control who can view a file but, if required, requesting administrator approval can be made a compulsory part of both the upload and download processes.

Workflow means that steps exist that lead to other steps; conditions triggering processes, just like a manufacturing process but applied to digital files. The nature of these processes will depend on the features that are configured to suit your organisation. In a generic sense, in digital asset management the upload workflow is about tagging activities and peer review.

Users simply give a reason for the upload or download and a nominated Administrator can then take a judgement on whether the request is appropriate for the stated purpose. Automated emails keep both parties up-to-date with progress, ensuring that the process is clearly communicated and efficient.


Digital Workflow Hints and Tips