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Introduction to this page

Fields are where metadata values are added to a file.

On this page you will find information on:

  • Some examples of fields that come prepackaged with your Chorus site. 
  • Explanations of the field types available for creating new custom fields.

Metadata fields are organized in panels, and are managed in metadata catalogs.

See more on metadata fields at: About vocabularies and Map metadata fields to XMP standards

Examples of fields

Below is a menu of ready-made fields that come prepackaged with a new Chorus site. They are commonly-used fields which were originally defined in the IPTC standard.

Fields Explained
By-lineThe name of the author or creator of a file. Eg. “Joe Simpson”.
By-line TitleThe author or creator's professional position. Eg. “Senior Photographer, Top Traveller Magazine”.
CaptionA short, descriptive sentence that describe a file’s contents or meaning. Eg. "Sunset over Manly Beach".
CityThe city in which the file was created. Eg. “Sydney”.
Copyright NoticeThe copyright notice to be displayed with the image. Eg. “Copyright 2018 Traveller Mags Ltd”.
CountryThe country in which the file was created. Eg. “Australia”.
CreditThe individual or organization that should be credited for the file. Eg. “Joe Simpson, Royal Travel Photographers Society.”
Date CreatedUsers are given a calendar from which to select a day/month/year (see right for example).
Embargo DateThe first date on which the file may be used. If the file is an image or video, this file will not play or display until the embargo date. In Chorus, this will also cause a red banner and watermark to appear on the preview of the image if the embargo date is in the future.
Exif Creation DateThe Exchangeable image file format (Exif) Creation Date is automatically embedded in a file by the device that created it. 
Expiry DateThe date after which the file may not be used. In Chorus, this will cause a red banner and watermark to appear on the preview of the image if the expiry date is in the past.
HeadlineSimilar to the caption field, a headline may be used as the title for an accompanying article. Eg. “Sydney's Top 10 Beaches”.
Import DateThe date and time that the file was imported into Chorus.
KeywordsSingle words, or very short phrases, which are attributes of an image or file. Eg. "Beach, Sand, Surf, Sunset, Summer"
Object NameThe name of the subject of the file. Eg. “Manly Beach”.
Original Transmission ReferenceA code identifying where the object was transmitted from. Eg. “UK5”. This field is highly specific to agencies.
SourceIdentifies the original owner or creator who provided the file. Eg. “National Trust Picture Library”
Special InstructionsA text field. Eg. “No reproduction other than internal magazines – email publications team for exceptions.”
StateThe state in which the file was created. Eg. “New South Wales”.
Upload DateThe date and time that the file was uploaded into Chorus. This cannot be edited.

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Field types

Below is a menu of the field types for creating new fields in a metadata catalog. 

Field Formats Explained

Users can enter text up to 10,000 characters.


Users are offered a dropdown menu of choices. Text for these choices is configured in this field’s controlled vocabulary.


Users can enter text keyword tags of their own creation.


Users can choose from a set of pre-approved hierarchical keywords. Keywords for the tree are configured in this field’s vocabulary.


Users are given a calendar from which to select a day/month/year.

Date & Time

Users are given a calendar from which to select a day/month/year and a 12-hour clock to adjust. Clicking the title will allow you to toggle through the day, month and year views.

Good to know: For controlled keyword, dropdown, and tree fields, you must configure their controlled vocabularies.

To access these:

1. Double-click on a field in its metadata catalog to show the Edit Field modal.
2. Click the Vocabulary button in the Actions box of the modal.

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