Web-based Digital Asset Management

Easy, convenient and intuitive browser interface

Each collection of files is displayed as a series of automatically generated thumbnails. Users can access a larger version of any file by clicking on the thumbnail. The pages of thumbnails, previews, watermarked and black and white images are dynamically generated on demand (IMS does this by deriving new images directly from your supplied files).

Alongside each file is a menu of icons which allows you to access high resolution sources or email the media directly, as well as many other options. Simply right-clicking provides even more detailed functions.

IMS folder structures are easy to set up, and can be customised to your own requirements. The size and layout of the media on screen are configurable. You can also change the captions to display descriptions, filenames, reference numbers - you choose. IMS also allows you to browse in a special timeline mode, where files are automatically sorted into albums of the years, months and days when they were created.

Folders and Smart Folders

IMS folder structures are easy to set up, and can be customised to your own requirements. Storing files in folders is designed to easily fit into existing concepts used on desktop operating systems. In IMS you decide how your organisation naturally classifies its assets and build your folder structure around this model, which can be easily be reorganised or divided into separate areas when the need arises.

Smart Folders are folders that are populated by stored search logic. This feature uses the power of search to group your files in innovative ways. For example, you can make a Smart Folder draw together files with specific keywords - or perhaps combine other criteria ("Show me all the files that I uploaded in the last 30 days that have missing copyright details").

One storage location

IMS stores all of your media in one central repository. This allows you to avoid silo stores of assets, instead keeping them all together, and to grant users or whole groups of users access to files as necessary. Not only does this mean that you can avoid wasting time searching for files in different locations but it also means you'll know that they are all efficiently backed-up and catalogued, searchable and traceable. IMS even searches for and eliminates duplicates!

IMS can be accessed from any web browser, meaning that if your organisation operates across multiple sites, everyone can have immediate access to your library. Wherever you are in the world, if you can get online, you can access your assets.

Secure, shared access

Users are only able to access and view those files to which you have granted them access. IMS offers different options in terms of how you are able to manage these access rights, so that the service can be tailored to your organisation. Departmental groups or brand teams can easily be created, with control over just their part of the system for example.

Logins to IMS can be encrypted using SSL technology or, if required, the entire site can run on a secure (HTTPS) webserver. IMS allows you to require your users to change their passwords regularly and to set minimum levels for password quality, or integrate with Active Directory and OpenID. This process is fully PCI DSS compliant to make IMS a secure addition to your existing computer systems.

Look, feel and content entirely customisable

The user view of IMS is entirely customisable and multi-lingual. At the simplest level, you can simply use the intuitive branding tool to change the colour scheme and upload organisation's logo to give staff a sense of ownership. IMS also makes the underlying templates available for experienced web designers to make IMS look just as you want.

We can help with branding IMS to your requirements as part of the launch of the site. If you require more extensive work done on the templates, web integration partners are available to assist.

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